Position Overview

The Destination Wedding Transportation Coordinator is responsible for planning, managing, and executing all ground transportation logistics for destination weddings and related group travel events. This role is operational, detail-driven, and deadline-sensitive. 

Accuracy and follow-through are critical. This is not a sales role. It is a coordination and execution position that supports wedding couples, guests, and internal coordinators by ensuring transportation is booked correctly, communicated clearly, and executed.

Key Responsibilities

Transportation Planning & Logistics

• Coordinate all wedding-related ground transportation, including airport transfers, resort transfers, off-site events, and wedding-day transportation.

• Build, manage, and maintain detailed transportation manifests and schedules.

• Cross-check (“bump up”) transportation manifests against rooming lists to ensure guests are booked correctly based on confirmed resort stays and dates.

• Identify and correct errors proactively (incorrect resort, wrong travel dates, missing flights, etc.).

Vendor & Destination Coordination

• Work directly with transfer companies in each destination, including but not limited to Cabo, Cancun, Jamaica, and the Dominican Republic.

• Secure group booking links when available, or coordinate bookings using a flight collector form hosted on the couple’s wedding website.

• Confirm pricing, availability, vehicle types, and deadlines with transportation vendors.

• Maintain clear documentation and confirmations for every booking.

Guest & Client Communication

• Serve as the primary point of contact for transportation-related guest questions.

• Check email daily and respond to inquiries within 24–48 hours.

• Provide clear, professional instructions to guests regarding booking procedures, deadlines, and expectations.

Internal Team Collaboration

• Work closely with assigned wedding coordinators, internal team members, and agency owner to align timelines and expectations.

• Coordinate reminders to guests to book resort rooms and submit flight details.

• Prepare and deliver the final transportation manifest to the assigned wedding coordinator and internal team by the required deadline.

• Support wedding-week logistics as needed to ensure smooth arrivals and departures.

Required Skills & Qualifications

• Extremely organized with strong spreadsheet skills (Google Sheets / Excel required).

• Highly detail-oriented. Small errors in this role create major problems.

• Ability to manage multiple weddings or groups at the same time without losing accuracy.

• Strong written communication skills and professional email etiquette.

• Comfortable working independently and managing deadlines without constant oversight.

• Reliable internet access and availability during peak travel periods.

Preferred Experience

• Experience in destination weddings, group travel, hospitality, or event logistics.

• Familiarity with Mexico and Caribbean destinations strongly preferred.

• Experience working with rooming lists, flight manifests, or group logistics.

Work Structure & Compensation

• 10–12 hours per week, on average

• Work from home with flexible scheduling, provided email is checked daily

• $20 per hour

• Shoreline Destinations email address provided

• Independent Contractor position

Important Notes

• This role requires self-management, accountability, and precision. Training on systems and processes will be provided, but attention to detail is expected.

• Hours may increase temporarily during peak wedding weeks or large group arrivals.

• This position is not entry-level and is not suitable for someone who dislikes logistics, spreadsheets, or firm deadlines.

Shoreline Destinations is seeking a highly organized, detail-oriented, and Experienced Travel Advisor.

Key Responsibilities

• Build and nurture relationships with both new and existing clients to grow your book of business.

• Deliver personalized, concierge-level travel planning and support tailored to each client’s needs.

• Arrange and coordinate all aspects of travel including airfare, accommodations, cruises, tours, transportation, and dining reservations.

• Research and confirm availability and pricing in an efficient, organized, and timely manner.

• Utilize preferred travel partners to secure exclusive rates, added amenities, and exceptional value for clients.

• Stay current on destinations, travel trends, and supplier offerings through continuous education, certified training programs, property visits, and industry webinars.

• Manage all booking details and documentation, including travel itineraries, tickets, insurance policies, and vendor confirmations.

• Provide ongoing communication and support to clients before, during, and after travel to ensure a seamless experience and foster repeat business and referrals.

• Actively promote and grow your travel business through social media engagement, participation in industry events, and targeted marketing efforts.

What We're Looking For

This is a specialized role, and we need someone who can hit the ground running. You should be:

• A seasoned pro with a minimum of 2–3 years in the travel industry

• Confident and independent in your ability to manage FIT travel details

• Existing client base and demonstrated ability to attract new business.

• Highly proficient in:

  • Tour Operators’ Platforms

  • Vacation CRM

  • Familiarity with DMCs, tour operators, and global cruise suppliers

  • Disney travel products and systems

• Experienced and knowledgeable about key destinations, particularly Caribbean, Mexico, and Europe

• Backed by your own recent and extensive personal travel experience

Who This Role Is For

• A seasoned travel advisor who is currently independent or seeking to join a supportive boutique agency

• A team-oriented professional who values collaboration and enjoys contributing to shared success

*This role is entirely commission-based, meaning your earnings will be based on the sales you generate rather than a fixed salary. It’s a great opportunity for motivated individuals who enjoy the flexibility of setting their own income potential and thrive in a performance-driven environment.